WHML.ORG’s source data policy covers personal, contact, professional, financial and technical information, as well as information connected with research and health services. The redesigned website does not activate every activity described in that document. This guide focuses on the records attached to the available services and on the questions that should accompany any wider data collection.
Overview
Welcome to WHML.ORG’s data policy section! Learn about our responsible approach to handling your information. The World Health, Medical and Life Sciences Organization (WHML.ORG) is an international civil society organization operating in the fields of health, medical and life sciences. Founded in 2000 by professors, academics, scientists, and health professionals, the organization operates in nine different regions around the world (Europe, Asia, Middle East, Africa, Oceania, Caribbean, North America, Central America, and South America). WHML.ORG, headquartered in the Netherlands, is a legitimate and active organization registered with the Netherlands chamber of commerce (KVK). Our data policy provides detailed information about the management of data collected, used, and protected during WHML.ORG’s activities.
About the data policy
WHML.ORG’s data policy explains how the personal and professional data of users, members, volunteers, and partners are collected, processed, and protected. Our data policy ensures that WHML.ORG remains committed to principles of transparency, security, and privacy, in line with our mission.
Types of data collected
The source data policy identifies the following categories across WHML.ORG’s activities. A category is not a declaration that every item is collected in this preview. Collection should be understood through the particular account, application, research or service activity concerned.
Personal Information
Such as name, surname, date of birth, email address, phone number.
Contact Information
Address, email, phone number.
Demographic Information
Age, gender, interests.
Academic and Professional Information
Education level, work experience, certifications, and other professional details.
Financial Information
Information associated with donations, membership fees and other financial activity. In this test website, package requests record demo prices and administrative payment-confirmation status, while giving records are demonstration intentions. These are not records of money collected by the preview.
Technical Information
Such as IP address, browser type, operating system, access times, and pages visited.
Health Information
The source policy includes information associated with health services in its wider scope. The current account and orientation-learning applications do not provide a clinical care service or ask users to submit patient records. Any separate health-service activity needs its own stated collection purpose and appropriate arrangements.
Data collection methods
WHML.ORG uses various methods to collect data, including:
Direct Collection from Users
Registration, applications and available forms collect information supplied for those activities. The source also discusses surveys and contact forms as possible collection routes; a route should be described as available only when it is actually implemented.
Automatic Methods
The implemented service uses session cookies and operational sign-in records. The original policy also describes tracking technologies as a category; that description does not establish that every tracking function is active in this preview.
Third-Party Sources
Including partners, service providers, and public sources.
Purposes of data usage and processing
Data collected by WHML.ORG may be used and processed for the following purposes:
Service Provision
To process memberships, register users for training programs, inform about events, and provide other services.
Communication
To communicate effectively with users, send announcements, provide information, and gather feedback.
Research and Analysis
To conduct scientific research, analyze user behavior, and improve our services.
Financial Administration
The source describes managing donations, membership fees and other financial transactions. The current preview records package requests and test giving intentions without collecting payments. Actual transactions, if handled separately by the organization, must remain distinct from these demonstration records.
Security and Verification
To verify user identities and ensure security.
Legal Obligations
To comply with legal requirements and provide information to authorities.
Data security
The source policy identifies encryption, access control and review as areas of technical and administrative responsibility. They are explained below as policy requirements and implementation questions, not as evidence that every source claim has been independently verified for the local deployment.
Data Protection in Transit and Storage
The source calls for encryption to protect sensitive information. The local development address uses HTTP, while secure transmission depends on the actual HTTPS deployment. This preview does not claim that every stored personal record is encrypted. Current safeguards and storage arrangements should be confirmed for the environment concerned.
Access Control
Information access should follow authorized roles and the purpose of the task. The current applications distinguish account sessions, administrative operations and protected learning access. Staff training and periodic review are organizational responsibilities and should be supported by their own records.
Review and Audit
Reviewing data-security policies and practices is part of the source framework. The timing, scope and conclusions of an actual review should be identifiable. This policy description does not itself establish an independent audit or certification of the preview.
Sharing of personal data
The source policy restricts sharing of personal data while identifying service-provider arrangements, legal obligations and appropriately anonymized research or statistical uses. These situations define the scope of the sharing policy; they should not be read alongside an absolute promise that no disclosure can ever occur.
Service Providers
Data may be shared with third parties that provide services on behalf of WHML.ORG. These service providers must comply with data security standards.
Legal Obligations
WHML.ORG may share user information with authorities to comply with legal obligations.
Research and Statistics
Anonymized data may be shared for scientific research and statistical analyses.
Data retention period
The source principle is to retain personal data only for the period needed for its purpose and applicable requirements, followed by appropriate disposal. The source does not specify one period for every record. The current preview does not implement automatic deletion of all account data; ask WHML.ORG about the relevant record category when requesting retention information or deletion.
User rights
Users have various rights over the personal data registered on the WHML.ORG website, including:
Right of Access
Users have the right to know what personal data WHML.ORG has collected about them.
Right to Rectification
Users can request the correction of inaccurate or incomplete personal data.
Right to Erasure
Users can request the deletion of their personal data.
Right to Object
Users can object to the processing of their personal data.
Data Portability
Users can request the transfer of their personal data to another controller. Users wishing to exercise any of these rights can contact WHML.ORG. User requests will be evaluated in accordance with legal requirements and internal policies and will be responded to as soon as possible.
Changes to the data policy
WHML.ORG may update its data policy from time to time. Changes to our data policy will take effect when published on our website. Users are encouraged to regularly check our data policy. We announce changes to the policy on our website to keep users informed with the most current information and policies. Through our data policy, WHML.ORG aims to provide a better and safer experience for its users. WHML.ORG maintains high standards of personal data security and privacy and respects the data security rights of its users while conducting its activities. We value our users’ trust and satisfaction and will continue to contribute to global health and life sciences.
“WHML.ORG – data with integrity, research with purpose.”